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RAE Circular 5/00

Guidance to completing RAE forms

This document provides information on the data requirements for the 2001 Research Assessment Exercise (RAE) and relates them to the RAE 2001 Data Application (RDA). It is designed to assist staff in Higher Education Institutions (HEIs) preparing RAE submissions. This guidance should be read in conjunction with the RAE 2/99, Guidance on Submissions, RAE briefing notes, RAE 5/99 Assessment Panels' criteria and working methods and the Data Application Users Guide.

Enquiries about this circular or the conduct of the exercise should be addressed to the RAE Team. It would be helpful if enquiries could be channelled through institutions’ own nominated RAE contacts wherever possible.


This document is designed to give detailed guidance about how to complete an RAE submission. It includes descriptions of the information required and gives explanations of how to input the data in italics.


Department means the organisational arrangement within which the research described in a submission takes place, whether a conventional department or some other structure.

Unit of Assessment (UoA) means an academic subject area or grouping as defined in Section 5 of RAE 2/99.

Submission means a complete set of returns (RA1 to RA6) describing the research submitted by a department for assessment.

Joint submission is a submission made by two or more institutions to a single UoA where each institution submits a separate set of information for RA0, 1, 2, 3, 4 & 6 but the textual part of the submission in RA5 is the same for each institution.

Multiple submission is where an institution makes more than one submission to a UoA. Institutions require prior permission from the funding bodies in order to do this.

Full-time equivalent (FTE) refers, as appropriate:

  1. To the extent of the contracted duties of a member of staff at the census date, as compared to those of a typical full-time member of staff in the same category (e.g. academic). It does not take into account the length of time within the year for which he or she was employed nor the relative proportion of total contracted time spent on research.

  2. To the amount of study undertaken in the year of programme of study compared to a full-time student with the same qualification aim studying for a full year. For RAE purposes, a student's first year of programme of study starts when they first begin studying towards the qualification. Subsequent years of programme of study start on the anniversary of this date.

FTE values must be positive numbers expressed to two decimal places (e.g. 0.67).

The assessment period means the period from 1 January 1994 to 31 December 2000 for arts and humanities subjects (UoAs 45 to 67 inclusive); and 1 January 1996 to 31 December 2000 for other subjects (UoAs 1 to 44, 68 and 69).

The census date means the date for assigning research active individuals to the HEIs where they are in post (or with which they are associated in the case of Category C individuals). This is 31 March 2001.

Local administrator is a person within the institution who has access to the administrator account in the software which gives them full access to all parts of the application.

  • Section 1:
  • - RAE Submission
  • Section 2:
  • - Staff Summary RA0
  • Section 3:
  • - Staff Details RA1
  • Section 4:
  • - Research Outputs RA2
  • Section 5:
  • - Student Details RA3
  • Section 6:
  • - Research Income RA4
  • Section 7:
  • - Textual Commentary (RA5 and RA6)
  • Annex A:
  • - List of Sub-panels

    Last updated 14 August 2000

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