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Briefing Note 7

Sources of Salary for Research Active Staff

1. This briefing note gives additional guidance on the sources of funding for the salaries of research active staff in Research Assessment Exercise (RAE) submissions. It should be read in conjunction with RAE 2/99, Guidance on Submissions.

2. For research active staff returned to the RAE as Category A or A*, institutions are required to declare the percentage of the individual's salary which is met from each of the following sources at the census date (31 March 2001): general funds, NHS funds and other restricted funds.

3. General funds are those which can be applied to any activity of the institution at the discretion of the institution (within the terms of the financial memorandum between each institution and the relevant funding body). Examples of general funds include funding council recurrent grants, students tuition fees, income from institutions' trading activities and general endowments. General endowments are those bequests and gifts where the use of the capital and income, or only the income, is for the general purposes of the institution.

4. Specific funds (called restricted funds in RAE 2/99) are those which can only be applied to a specific purpose or activity so designated by the granter or donor. Examples of such funds are funding council grants for specific purposes, most research grants and contracts, direct sponsorship from industry and commerce, and income from specific endowments. Specific endowments are those bequests and gifts where the use of the capital and income, or only the income, is for a specific purpose or activity so designated by the donor and which can only be used for that purpose or activity.

5. Where staff salaries are met as part of a research grant or contract or other sponsorship, they must be returned under "Other Restricted Funds". In case of doubt, institutions should seek the advice of the RAE Team.

6. NHS funds are a category of specific (restricted) funds. These are provided to institutions by health departments and authorities including hospital trusts and the Department of Health. Money for which the ultimate source is the NHS will always be excluded from general funds for RAE purposes and should be returned under NHS when declaring source of salary.

7. The RAE Data Application requires source of salary to be specified under up to three categories. Staff salaries met from general funds, as described above, should be returned as "General Funds", similarly salaries met from specific funds should be returned under "other restricted funds" and salaries from NHS funds as "NHS". The percentage of salary met from each type of source should be stated. In every case, the percentages should total 100 and the RAE Data Application facilitates this automatically. In the case of part-time staff or those contracted to an institution for less than their full employment, the 100% refers to the full extent of their contract with the institution.

8. For further information please contact:

The RAE team,
Northavon House,
Bristol BS16 1QD

Email: rae@hefce.ac.uk

Last updated 3 July 2000

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